#NEW JERSEY ENTERTAINMENT EXPENSES PROFESSIONAL#
Where latitude is available to the College these guidelines have been crafted to remain sensitive to the time demands and distractions of compliance. Although these guidelines apply to all Vassar employee travel and entertainment regardless of the source of funds, alternative restrictions or privileges may exist in some cases where the expenses are grant-funded, or for faculty professional travel (see Faculty Handbook). When planning grant-funded or for faculty professional travel, please consult with the grant guidelines as to the special rules and procedures required as defined by the granting agency.
#NEW JERSEY ENTERTAINMENT EXPENSES HOW TO#
The guidelines are designed to assist you in appropriately identifying which expenses can be paid by the College, documenting travel and entertainment expenditures, and how to properly describe and document a legitimate business purpose according to IRS regulations. These guidelines apply to ordinary and reasonable costs incurred by members of the Vassar community and invited visitors such as speakers and candidates who travel at Vassar’s expense. It is the intention of this policy that College employees and authorized guests who incur travel and entertainment expenses should neither lose nor gain personal funds as a result.Įmployees have a responsibility to use institutional, grant, and gift funds wisely and carefully in furtherance of Vassar’s educational mission. Vassar wants employees who travel to be cost-sensitive, but also to be safe and comfortable.
Vassar recognizes that business travel can put special demands on the personal time and lives of an employee (and their families) so these policies have been developed to guide the employee in how to appropriately travel while on College business, but also provide information to show what choices and comforts are available to the employee serving as representatives of the College while traveling.
Many members of the Vassar community travel or entertain on behalf of the College during the normal course of performing their duties in service to the College. The purpose of this policy is to guide employees engaged in official travel and entertainment on behalf of Vassar in a manner that is consistent and fair to the employee while managing costs and ensuring compliance with Federal regulations regarding allowable business expenses.
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